Digital Signing with MitID, BankID and eID for Businesses

Risks that many don’t consider, but are solved with Addo Sign.

1. Security and Data Protection

• Unauthorized Access: Emails can be intercepted by hackers or unauthorized individuals, especially if they are not encrypted.
• Data Breach: Contracts may contain sensitive information that risks being compromised in a cyberattack.
• Lack of Audit Trail: It can be difficult to prove who has accessed or modified the document without a secure platform.

2. Legal Validity

• Lack of Proof of Signature: A scanned signature or a simple "yes" in an email may be legally weaker than a digital signature with verifiable identity.
• Requirement for Advanced Electronic Signatures: Some contracts require eIDAS-compliant signatures or other certified digital signatures.
• Document Changes After Signing: Without a secure solution, documents can be altered after signing without traceability.

3. Practical and Administrative Challenges

• Delays: Emails can get lost in spam filters, or the recipient may overlook the message, causing delays in the process.
• Manual Follow-up: Relying on manual communication and reminders can make the process inefficient.
• Version Control: If multiple people need to sign, it can be difficult to keep track of which version is the correct one.

4. User Experience

• Complex Process: Recipients may find it cumbersome to print, sign, scan, and return the contract.
• Lack of Integration: Emails do not always work seamlessly with companies' workflow and document management systems.
• Outdated: Customers may perceive your digital processes as outdated compared to those of your competitors.

5. Compliance with Legislation and Regulations

• GDPR and Data Protection: When contracts are sent via email, there is a risk that they are not handled in accordance with GDPR, especially if they contain sensitive personal information.
  Industry- and Country-Specific
• Requirements: Certain industries (e.g., finance, healthcare, and the public sector) have specific requirements for the handling and signing of documents.

• Archiving and Storage: Many laws require that signed contracts be securely stored for a certain period, which can be difficult to manage manually.
• Disputes and Legal Certainty: If a contract is later disputed, it can be difficult to prove its authenticity and the signatories' intentions without a secure digital solution.