A smarter process for hiring seasonal employees
The implementation of Addo Sign has helped Givskud Zoo create a more secure, efficient and transparent process for seasonal hiring. The digital signing solution has made it easier to manage contracts, reduced the administrative burden and strengthened data security - to the benefit of both management and employees.
Streamlining employment contracts
Every year, Givskud Zoo hires around 200 seasonal employees - a process that previously required printing, manual handling and physical storage of contracts. This was time-consuming and created a risk of errors and delays. With Addo Sign, the entire process is now handled digitally. Contracts are sent electronically, signed online and archived automatically. This means that everything is in one place - and employees can sign wherever they are.
Increased employee involvement
Digitalization has also had a positive effect on the employee experience. Many of the young seasonal employees now read their contracts more carefully than before because everything is digital and in a simple, clear format. The process is perceived as professional, modern and transparent, which builds trust and engagement from day one.
Strengthened data security
For Givskud Zoo, the security of personal data was an important factor. By digitizing the employment contracts, they have ensured that sensitive personal information is handled correctly. All contracts are sent and signed via a secure link that only the individual employee has access to. This eliminates the risk of data leaks or documents getting lost in physical folders.
Increased trust and security in the signing process
The challenge
Every year, Givskud Zoo faces an extensive recruitment process when the park needs to hire more than 200 seasonal employees when the park opens. The manual process of printing, signing and scanning was time-consuming, administratively cumbersome and created a risk of errors and data leaks. Previously, contracts were handled physically, stored in folders in the office. This approach created a risk of data security issues, even though employees handled the documents carefully.
The solution
With Addo Sign, the entire process is digitized. The HR department sends out contracts via Addo Sign and employees sign electronically on their preferred device. All necessary information is collected simultaneously via digital forms, which the system automatically compiles into one document - ready for further processing. Addo Sign was chosen because it is a user-friendly platform for digitally signing documents that meets modern data security requirements.
The result
Givskud Zoo has significantly reduced the time spent on administration. The hiring process is more efficient, secure and professional, giving both the HR department and employees a better experience. The digital platform ensures that all employment contracts are now sent securely to employees and signed electronically. This has given both Givskud Zoo and employees greater flexibility and security. The contracts are accessed via a secure link that only the individual employee has access to.
Automated data collection
Information from employee forms is automatically collected and can be imported directly into internal systems without manual input.
Total contract management
All contracts and documents are handled digitally in one place, providing a better overview and fewer errors.
Effective onboarding
The digital process ensures a fast and professional start for new employees while saving time for the HR department.