Efficient digital communication with Addo Sign and e-Boks

As digitalization accelerates, there is a growing demand for secure, efficient, and user-friendly communication between businesses and their customers. Many companies are therefore choosing to replace paper-based processes with digital solutions that are faster, cheaper, and more environmentally friendly.

Addo Sign is a leading digital signing solution that allows documents to be signed legally binding online. When this solution is combined with e-Boks' secure digital mailbox, businesses get a complete digital document management solution that ensures efficient, legally compliant, and environmentally friendly communication.

Addo Sign: Efficient and secure digital signing

Many businesses handle a wide range of documents daily that require signatures – from contracts and employment agreements to consent forms and legal documents. Traditionally, this process required physical paper handling, which was not only time-consuming but also posed security risks and high costs.

• Sign documents digitally, quickly, and securely
• Ensure legally binding signatures in compliance with the EU’s eIDAS regulation
• Save time and costs by eliminating paper-based processes
• Integrate signing into existing systems via API
• Receive notifications and reminders so signatures are not forgotten

Integration with e-Boks: A complete digital solution

e-Boks is one of Denmark’s most widely used digital post solutions, utilized by public authorities, businesses, and individuals for secure digital communication.

• Increased security: Documents are sent and stored encrypted, ensuring that only the intended recipient has access.
• Faster processing: Customers receive documents immediately and can sign directly from e-Boks.
• Better compliance: Businesses ensure they comply with GDPR and other regulatory requirements by using a recognized digital post solution.

Use Cases: How businesses utilize Addo Sign and e-Boks

Law firm: Secure and efficient document handling

The law firm Jensen & Partners specializes in business law and handles confidential documents and contracts for its clients daily. Previously, documents were often sent physically or via email, which was both time-consuming and posed security risks.

With Addo Sign and e-Boks, the law firm has optimized its workflow:

• Confidential legal assessments are sent directly via e-Boks, so clients can receive and store them securely.
• Contracts and agreements are sent for digital signing via Addo Sign, ensuring legally binding signatures and proper archiving.
• After signing, the completed document is automatically transferred to the client’s e-Boks, where it is securely stored.

Real estate company: Efficient notifications and documentation

The real estate company Nordbo Ejendomme manages hundreds of rental properties and frequently sends notifications about rent increases, maintenance work, and lease terminations to their tenants. Previously, these documents were sent physically, which was both resource-intensive and difficult to document.

With Addo Sign and e-Boks, the company has optimized its communication:

• Rental notifications: Changes to the lease agreement are sent directly to the tenant’s e-Boks, where receipt is documented.
• Terminations and contract changes: Tenants can sign terminations or contract amendments via Addo Sign, eliminating the need for in-person meetings.
• Documentation: Using e-Boks ensures that documents are delivered correctly and legally to the intended recipient.

HR organization: Fast and secure handling of terminations

A large Danish HR organization that manages hiring and layoffs for multiple companies previously used registered letters or courier services to deliver termination notices on time.

With Addo Sign and e-Boks, the HR organization has optimized its process:

• Fast delivery: Termination notices are sent directly to the employee’s e-Boks and delivered instantly.
• Legal documentation: The company has proof that the termination notice was sent and received by the correct person.
• Efficiency and cost savings: No need for physical delivery or extra transportation costs – everything is handled digitally.

This solution ensures that the HR department can act quickly and correctly in critical situations while maintaining employee rights.

Conclusion: The future of document management is digital

Businesses looking to optimize their document management while ensuring compliance with GDPR and eIDAS should consider a digital solution like Addo Sign in combination with e-Boks. With an easy and secure way to sign and send documents digitally, businesses can reduce costs, increase efficiency, and deliver a better customer experience.

Ready to optimize your digital communication?

With Addo Sign and e-Boks, your company gets a secure, efficient, and legally compliant solution for digital document management.

Contact us today and get a tailored solution.